Digital Record Management System

About this project

In the modern digital era, efficient data organization and document security are essential to business success. The Digital Record Management System (DRMS) by H-Yetux Nigeria Limited provides a robust, centralized platform for managing, sharing, and securing all organizational documents and records with precision, accessibility, and compliance in mind.

Designed for government institutions, enterprises, law firms, schools, hospitals, and SMEs, H-Yetux DRMS streamlines record keeping, enhances collaboration, and eliminates the chaos of paper-based workflows — helping organizations transition confidently into a fully digital environment.

Unified Document Control and Accessibility

At the heart of H-Yetux DRMS is a comprehensive document lifecycle management system — from creation, storage, sharing, and tracking, to archiving and disposal. Documents are organized by categories, clients, and projects, ensuring that files are always easy to locate and retrieve.
The intuitive dashboard gives administrators and users a clear overview of system activities, reminders, storage usage, and recent document actions — all in real time.

User and Role-Based Access Management

Security and accountability are built into the foundation of the system. The User Management module allows administrators to create, assign, and manage roles with granular permission control, ensuring that only authorized personnel can access or modify sensitive records.
Whether you’re a document reviewer, editor, or administrator, each user’s access level is clearly defined — protecting confidentiality and maintaining compliance.

Client and Contact Management

Businesses can manage clients, projects, and communication history seamlessly within the system. Each client profile is linked to their respective documents, reminders, and correspondence — ensuring efficient record tracking and professional client relationship management.

Advanced Document Management

H-Yetux DRMS offers a complete digital filing structure:

• Upload, categorize, and tag documents into custom-defined categories and subcategories.

• Add comments, version notes, and document stages to track progress through various approval levels.

• Archive or unarchive documents easily for storage and retrieval without data loss.

With cloud storage integration (Local, AWS S3, or Wasabi), files are securely stored and accessible anytime, anywhere, with guaranteed data redundancy and protection.

Secure Document Sharing and Link Management

Users can share documents securely through system-generated links that include:

• Expiry dates to limit access duration,

• Password protection for added security, and

• Public access options that don’t require login credentials.

This feature enhances collaboration while maintaining complete control over who accesses your files and for how long.

Reminders and Calendar Integration

Never miss a deadline or document renewal again. The Reminder Management and Calendar Module allow users to set reminders for document reviews, contract expirations, or client meetings.
Email notifications ensure everyone stays on schedule, while the Reminder Dashboard gives an overview of upcoming tasks and deadlines.

Company and Application Settings

From branding to operational customization, administrators can tailor every aspect of the system:

• Configure company details, logo, and colors

• Manage email settings and notification templates

• Set multi-language preferences for diverse teams

• Control landing and registration pages, enabling or disabling public access options

The Multi-Theme interface allows light/dark modes, font customization, and RTL (Right-to-Left) text support for global usability.

Security, Authentication, and Compliance

H-Yetux DRMS employs multi-layered security protocols, including:

• Two-Factor Authentication (2FA) for secure logins

• Owner account verification and impersonation features for admin support

• Role-based permissions to restrict data access

• Encrypted cloud storage with AWS S3 and Wasabi integration

• Google reCAPTCHA for protection against unauthorized bots

These features ensure every file and user action is safeguarded, audited, and compliant with data protection regulations.

Subscription, Payment, and Integration Flexibility

The DRMS includes built-in payment gateways for SaaS-style deployments or corporate clients. Supported integrations include PayPal, Stripe, Flutterwave, Paystack, and Bank Transfer, offering flexible billing management. Administrators can manage subscriptions, coupons, and transaction history, making it easy to offer tiered plans or limited-time access.

Dynamic CMS and SEO Tools

With the Dynamic Landing Page CMS, businesses can customize their public-facing portal with product information, pricing, and brand identity.
The SEO management module ensures that your digital record platform is discoverable and optimized for visibility — a valuable feature for SaaS or public-facing record solutions.

Insightful Dashboard and Analytics

The Informative Dashboard provides a 360° view of all system operations — including user activity, document uploads, subscription stats, and storage utilization. Custom reports and analytics tools help management monitor system performance, user engagement, and document flow patterns, supporting data-driven decisions.

Why Choose the H-Yetux DRMS?

• Centralized record and document control

• Role-based access for secure operations

• Automated reminders and notifications

• Multi-cloud storage and encryption

• Custom themes, languages, and branding

• Multi-payment integration for SaaS deployment

• SEO and CMS for business scalability

• 2FA, ReCaptcha, and audit trails for maximum protection

Empowering the Paperless Enterprise

The Digital Record Management System by H-Yetux Nigeria Limited transforms how organizations store, manage, and share information.
By uniting document security, automation, and accessibility in one platform, it helps teams collaborate efficiently, reduce manual workload, and maintain compliance — paving the way for a truly digital, organized, and future-ready enterprise.